Terms and Conditions
Nashville Demo Factory (NDF) tries to make booking and creating a first-class song production as easy and enjoyable as possible. Each song submitted is a custom-made production and therefore requires extra care and loads of detail. Thus, we have put together our Terms & Conditions for your review and approval so that we have a mutual understanding before beginning our music journey together.
(General understanding of our process)
1. Ensuring your privacy is important to us. Personal information will be safeguarded and not passed on to any third-party organization.
2. Once you have selected a Production Package option and submitted your order, along with a work tape and/or typed lyrics, NDF will prepare and email you an invoice for your review and payment. We reserve the right to not accept a submission if we feel we cannot accommodate your song request to the best of our ability.
3. Full payment is required upfront if our invoice is accepted. You can pay through PayPal (our preferred method of payment), by cash, check, money order, or cashier’s check. If payment is not received within 30 days, the invoice will be considered null and void.
4. Upon payment of your invoice, NDF will place your song in queue for production on a first-come first-serve basis. At that point, we will give you an estimate for a completion period. Generally, it takes 3 to 6 weeks to finish a project (depending on the industry season, as well as how many other projects are currently ahead of yours). A RUSH fee may be available upon the discretion of NDF.
5. NDF agrees to fully refund your money should you decide to cancel the project prior to production and any recording started.
6. We ask that you make yourself available via phone, email, or text for correspondence should NDF have any questions or suggestions regarding the production of your song.
7. Nashville Demo Factory will review, craft, build, and record your song(s) with the utmost in care and talent, regardless of the song’s genre, style, tempo, and audio sample.
8. NDF is one business but employs three producers, several musicians and talented singers. Your song production will be given to the producer that NDF believes is the best fit for your song per the discretion of its owner, Drew Middleton.
9. Unless otherwise requested, your finished song will be emailed to you in MP3 format for review. Instrumental and karaoke mixes, as well as .WAV .AIFF mixes are also available per your request free of charge .
10. Regarding changes to your project after receiving your recording, please check the “Revisions” guidelines and rules on the FAQ page of www.nashvilledemofactory.com. These “revision” guidelines only pertain to Demo Productions, not productions intended for commercial release (Single/Ep/Album).
11. We are extremely confident you will be more than satisfied with the final product! However, if not (even after revisions), you agree to hold NDF harmless for giving their best attempt at creating your audio production, and no monies will be refunded for time and effort spent.
12. Additional fees may apply regarding such matters as hiring specialized musicians, vocalists, additional studio time, master copies, special shipping and handling, and more. Please contact us if you have any questions about this.
(What you can do with your song)
1. All Demo production packages are intended for demonstration purposes only, and not intended for commercial release or sale. However, should you decide to post your finished production on free streaming services like YouTube, Reverb Nation, Sound cloud etc. you must list the artist/singer as “Nashville Demo Factory” and not the name of the demo singer that was assigned to your song for production. Using another singers name and/or alias without their written permission is strictly forbidden.
2. We also don’t recommend submitting our demos for TV/Film or sync licenses, however you do have our permission to do so (Please refer to Section 6 below for details and agreement).
3. If you would like to upgrade your demo package and release your finished demo to radio or commercial release you MUST let Nashville Demo Factory know before hand so we can ensure your Demo is ready for radio play. Some upgrades require additional fees for services to your song to make it commercially ready and “sellable”. Please call for details as this is customizable per your production package.
4. For productions that are Non-Demo (aka Single/Ep/Album commercial release) the agreement is as follows. The Single/Ep/Album release production package from NDF gives you the ability to post your finished master recording for commercial release and sale to all available digital platforms like iTunes, Spotify, Amazon, Apple Music, etc. as well as physical CD printed copies and including any and all streaming services like Youtube, Soundcloud, Reverbnation, etc. Each Single/Ep/Album production package requires a signed agreement between you and NDF producers.
5. You agree to give 10% mastering “points” in perpetuity from the sale of your song to the producer that produced it. This does not include radio performances nor does it take any copyrights from the song, only the sale of the production that NDF made for you through digital, and physical sales. A “Masters Income Agreement” issued by NDF must be signed by all qualifying parties in order to use this production package. Income to the producer is not due until after your production cost has been met. If an NDF producer has helped in writing your song then a copyright agreement must also be signed, and you agree to share any and all revenues (per previously agreed percentage) with your cowriter/producer.
6. Should you decide to submit your song(s) for placement in a TV/FILM production, you agree to share 10% of the sync fee monies you are given if the song(s) is placed (whether it is an exclusive or non-exclusive placement). If NDF is a co-writer with the song you submitted then we will already be sharing the sync fee with you and the additional 10% is not necessary. (EXAMPLE A: NDF wrote a melody to your lyrics and you agreed to a 50% copyright ownership split of the song with NDF, therefore if a TV/Film sync fee pays you $1,000 then you would keep $500 and send NDF $500 since we co-wrote the song with you. EXAMPLE B: NDF shares no copyright of the song but it did get placed in a TV/Film production, therefore if the sync fee pays you $1,000 then you would keep $900 and send $100 to NDF.) The 10% share is only valid in TV/Film placements and is not expected if a major label or artist decides to cut your song. Think of the 10% share to NDF as a “tip” for making your production with such great quality that it got your song placed in TV/Film.